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Reply when a customer wants to supply their own materials

A customer wants to buy their own tiles, parts or fabric and have you fit or make it. Decide your terms, and explain them so nobody's out of pocket if something goes wrong.

Updated 17 Oct 2026

The prompt · ChatGPT

A customer wants to supply their own materials. Help me reply.

The job: [details]
What they want to supply: [e.g. tiles, parts]
What usually goes wrong: [e.g. wrong quantity, damaged stock]
How I'd like to handle it: [e.g. fine, but no guarantee on the materials]

Ask me up to 3 short questions first if anything important is missing. Wait for my answers.

Then:
1. My terms in plain words: quantities, checking on delivery, guarantee on my work versus their materials, delays.
2. A friendly reply to the customer.
3. A line to add to my quotes for next time.
4. A checklist for the day the materials arrive.

Use only what I've given you, leave blanks for any price or fact I haven't given, and don't invent anything. UK English. Not legal advice.

Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.

A short example

Fill the blanks, then paste. details: a short note you already have. e.g. tiles, parts: a short note you already have. Leave the rest of the prompt as written.

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