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Track staff holiday and plan cover without the August panic
Holiday requests arrive by text, two people want the same week and you can't remember who's taken what. Set up a request form, a tracker that counts days left and a cover plan.
The prompt · ChatGPT
Help me set up holiday requests, tracking and cover. Staff: [for each: name, hours or irregular hours, holiday year] Busy periods: [e.g. August, December] Minimum cover: [details] How holiday works now: [details] First ask me up to 4 short questions. Wait for my answers. Then: 1. A short holiday policy in plain words: how to ask, notice needed, busy-period rules. 2. Request form questions. 3. A tracker layout: entitlement, taken, booked, remaining, with formulas. 4. A clash check and a cover plan for the busy weeks. 5. Look up GOV.UK's holiday entitlement calculator and rights pages and name them, especially for part-time or irregular hours. Not legal advice. Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English. For GOV.UK holiday entitlement calculator and holiday rights pages, use web search and name the page you used. If it doesn't search on its own, open View all tools and choose Search. Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.
A short example
Fill the blanks, then paste. for each: name, hours or irregular hours, holiday year: a short note you already have. e.g. August, December: a short note you already have. Leave the rest of the prompt as written.
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