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Invite candidates to interview and turn others down kindly

You've got a shortlist and a pile of people to say no to. Get invites that let candidates book a slot themselves, and rejections that leave people thinking well of your business.

Updated 17 Oct 2026

The prompt · ChatGPT

Help me invite candidates to interview and reply to the rest.

The role: [job]
Shortlisted: [number] / Not shortlisted: [number]
How I'll interview: [in person, phone, video; length]
My free times: [days and times]
What they should bring or prepare: [details]

First ask me up to 3 short questions. Wait for my answers.

Then:
1. An interview invite with a line for the booking link.
2. Booking page wording: title, description, questions to ask when booking.
3. A reminder message for the day before.
4. Rejections: not shortlisted, after interview, and "keep in touch for next time".
5. A note on keeping candidates' details only as long as I need them.

Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English.

Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.

A short example

Fill the blanks, then paste. job: a short note you already have. number: a short note you already have. Leave the rest of the prompt as written.

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