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Replace paper job sheets with a phone form
Job sheets get lost in the van, can't be read and arrive at the office a week late. Turn your job sheet into a phone form that lands in a spreadsheet the moment a job's done, ready to invoice.
The prompt · ChatGPT
Help me turn my paper job sheet into a phone form. My trade: [what you do] Current job sheet: [paste or describe the boxes] What I need for invoicing: [time, materials, extras] What the customer needs: [e.g. a summary, aftercare] Who fills it in: [me, staff] First ask me up to 4 short questions. Wait for my answers. Then: 1. Form questions in the order a job happens, with answer types (dropdowns where possible). 2. A sheet layout ready for invoicing, with an 'invoiced' column. 3. A message template to send the customer a summary. 4. A daily routine so every job is invoiced the same day. Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English. Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.
A short example
Fill the blanks, then paste. what you do: a short note you already have. paste or describe the boxes: a short note you already have. Leave the rest of the prompt as written.
You paste or describe your current paper job sheet.
The assistant asks what you need for invoicing, records and the customer.
You get the form questions in the right order, a sheet layout ready for invoicing and a routine for the team.
What happens
Use ChatGPT to replace paper job sheets with a phone form
Job sheets get lost in the van, can't be read and arrive at the office a week late. Turn your job sheet into a phone form that lands in a spreadsheet the moment a job's done, ready to invoice.
Tools
Paste the prompt, fill the blanks, copy the draft.
- ChatGPT — required. Drafts from the text you paste. Nothing is sent.
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