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Make a quote template that wins jobs

Your quotes are a number in a text message and you lose to tidier rivals. Get a reusable quote layout with scope, exclusions and terms.

Updated 17 Oct 2026

The prompt · ChatGPT

Help me make a quote template I can reuse for every job.

My business: [what you do]
What I usually quote for: [typical jobs]
How I send quotes now: [e.g. text, email, PDF]
Things customers often misunderstand: [e.g. what's included, when payment's due]
Things I never include: [e.g. decorating, waste removal]
My usual payment terms: [e.g. 25% deposit, balance on completion]
How long my quotes are valid: [e.g. 30 days]

Ask me up to 3 short questions first. Wait for my answers.

Then:
1. A quote template with sections: customer details, the job, what's included, what's not included, price breakdown, timescale, payment terms, validity, and how to accept.
2. Standard wording for each section, with [blanks] to fill in per job.
3. A short covering message to send with each quote.
4. A follow-up message for a week later.

Clear and professional, no jargon. This is not legal advice: I'll get my terms checked. UK English.

Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.

A short example

Fill the blanks, then paste. what you do: a short note you already have. typical jobs: a short note you already have. Leave the rest of the prompt as written.

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