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Reply to a cancellation and keep the door open
A customer cancels their regular booking or contract. Get a gracious reply that asks why, makes it easy to come back, and leaves a good last impression.
The prompt · ChatGPT
Help me reply to a customer who's cancelled, and keep the door open. My business: [what you do] Their message: [paste it] What I know about why: [details, or nothing] Anything I could offer: [e.g. a pause instead, a different service, nothing] If something essential is missing, ask me 1 or 2 short questions first. Wait for my answers. Then: 1. A gracious reply that thanks them, confirms the cancellation, and makes it easy to come back. 2. One gentle question about why, if appropriate. 3. A friendly message to send in 3 months. Warm and professional, UK English. Add a simple opt-out line to each marketing message (e.g. "Reply STOP if you'd rather not hear from me"), and remind me to message only past customers who haven't opted out; I'll check the ICO's guidance on marketing texts and emails. Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.
A short example
Fill the blanks, then paste. what you do: a short note you already have. paste it: a short note you already have. Leave the rest of the prompt as written.
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