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Write a short cover note when you're sending documents

You're emailing a bundle and the attachments look random without a note. Get a short cover note listing what's enclosed.

Updated 17 Oct 2026

The prompt · ChatGPT

Write a cover note for documents I'm sending.

To whom: [name/role]
Documents: [list]
Why: [purpose]
Deadline / action needed: [details]
Channel: [email]

Ask me up to 3 short questions first if anything important is missing. Wait for my answers.

Then:
1. A short cover note with a numbered list.
2. Subject line.
3. Anything that should be a separate email.
4. A checklist so I don't forget an attachment.

Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts, quotes or what the other person thinks. UK English.

Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.

A short example

Fill the blanks, then paste. name/role: a short note you already have. list: a short note you already have. Leave the rest of the prompt as written.

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