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Cash up at closing in 2 minutes with a phone form

The till's out again and nobody knows which day it went wrong. Get a closing cash-up form that records the counts and flags any difference straight away.

Updated 17 Oct 2026

The prompt · ChatGPT

Help me set up a closing cash-up form.

My business: [e.g. café, salon, shop]
How I take money: [e.g. cash, card machine, online orders]
What gets counted at closing: [e.g. notes and coins, float, card machine end-of-day total]
Float left in the till: [amount, or leave blank]
Who cashes up: [names]
Difference worth checking: [e.g. anything over a set amount]

Ask me up to 3 short questions first if anything important is missing. Wait for my answers.

Then:
1. Form questions: date, who, cash counted, float, card machine total, other takings, and a note.
2. A sheet formula for the expected total and the difference.
3. A conditional formatting rule that colours any day with a difference over my limit.
4. A 2-minute closing checklist in order.
5. What to check first when a day is out.

Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English.

Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.

A short example

Fill the blanks, then paste. e.g. café, salon, shop: a short note you already have. e.g. cash, card machine, online orders: a short note you already have. Leave the rest of the prompt as written.

This does not give tax advice. The books stay in the accounting system.

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