Get every website enquiry into one list, with an alert

Enquiries arrive by web form, email and Facebook, and some get missed for days. Send every form enquiry into one sheet automatically and get an instant email or text, so nothing slips.

Updated 17 Oct 2026

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The prompt · ChatGPT

Help me get every enquiry into one list with an alert.

Where enquiries come from: [web form, email, social, phone]
Details I collect: [name, contact, job, postcode, how they found me]
How I'd like to be alerted: [email, text, app notification]
How fast I want to reply: [e.g. within 2 hours]

First ask me up to 4 short questions. Wait for my answers.

Then:
1. Enquiry form questions, as few as possible.
2. A sheet layout: date, name, contact, job, source, status, replied, quoted, won.
3. A two-step automation: trigger (new form response) and action (send me an alert), with general set-up steps.
4. A daily 5-minute routine and a monthly look at sources and win rate.
5. A note on keeping enquirers' details secure.

Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English.

Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.

A short example

Fill the blanks, then paste. web form, email, social, phone: a short note you already have. name, contact, job, postcode, how they found me: a short note you already have. Leave the rest of the prompt as written.

The prompt · Claude

Help me get every enquiry into one list with an alert.

Where enquiries come from: [web form, email, social, phone]
Details I collect: [name, contact, job, postcode, how they found me]
How I'd like to be alerted: [email, text, app notification]
How fast I want to reply: [e.g. within 2 hours]

First ask me up to 4 short questions. Wait for my answers.

Then:
1. Enquiry form questions, as few as possible.
2. A sheet layout: date, name, contact, job, source, status, replied, quoted, won.
3. A two-step automation: trigger (new form response) and action (send me an alert), with general set-up steps.
4. A daily 5-minute routine and a monthly look at sources and win rate.
5. A note on keeping enquirers' details secure.

Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English.

Stay in this Claude chat. Do not use a connector, and do not open a project that already holds someone else's files.

A short example

You describe where enquiries come from and how you'd like to be alerted.

The assistant asks what details you collect and how fast you want to reply.

You get a simple enquiry form, a sheet layout with status columns and the steps for an automation that adds a row and alerts you.

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What happens

Use Claude to get every website enquiry into one list, with an alert

Enquiries arrive by web form, email and Facebook, and some get missed for days. Send every form enquiry into one sheet automatically and get an instant email or text, so nothing slips.

Tools

Paste the prompt, fill the blanks, copy the draft.

Claude — required. Drafts from the text you paste. Nothing is sent.

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