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Write clear minutes for a club or committee meeting
You took messy notes and minutes are due. Get formal-enough minutes with decisions and actions only.
The prompt · ChatGPT
Write minutes from my notes. Meeting: [club/committee] Date: [date] Attendees if known: [list] Messy notes: [paste] Decisions I know were made: [list] Ask me up to 3 short questions first if anything important is missing. Wait for my answers. Then: 1. Minutes with decisions highlighted. 2. Action table (who / what / when). 3. Gaps where I need to confirm. 4. A one-line approval request for the chair. Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts, quotes or what the other person thinks. UK English. Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.
A short example
Fill the blanks, then paste. club/committee: a short note you already have. date: a short note you already have. Leave the rest of the prompt as written.
The prompt · Copilot
Write minutes from my notes. Meeting: [club/committee] Date: [date] Attendees if known: [list] Messy notes: [paste] Decisions I know were made: [list] Ask me up to 3 short questions first if anything important is missing. Wait for my answers. Then: 1. Minutes with decisions highlighted. 2. Action table (who / what / when). 3. Gaps where I need to confirm. 4. A one-line approval request for the chair. Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts, quotes or what the other person thinks. UK English. Stay in this Copilot chat. Leave plugins off, and do not open a file from OneDrive.
A short example
Fill the blanks, then paste. club/committee: a short note you already have. date: a short note you already have. Leave the rest of the prompt as written.
You paste messy notes.
The assistant asks about attendees.
You get minutes with actions.
What happens
Use Copilot to write clear minutes for a club or committee meeting
You took messy notes and minutes are due. Get formal-enough minutes with decisions and actions only.
Tools
Paste the prompt, fill the blanks, copy the draft.
- Microsoft Copilot — required. Drafts from the text you paste. Nothing is sent.
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