Raise something with a club or coach politely

Write a polite message to a club or coach.

Issue: [details]
Child involved: [yes/no — age]
What I want: [meeting / change / info]
Tone: [firm polite]

Ask me up to 3 short questions first if anything important is missing. Wait for my answers.

Then:
1. A polite sendable message.
2. A shorter text if that's the culture.
3. Accusations to rephrase into observations.
4. When to escalate to the club welfare officer (in general terms).

Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts, quotes or what the other person thinks. UK English.

Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.