Get the Monday van and kit check done on a phone form

Help me set up a weekly van and kit check on a phone form.

My business: [what you do]
Vans or kit to check: [e.g. 2 vans, ladders, power tools, first-aid kits]
Who does the check: [names]
What counts as a problem: [e.g. tyre damage, warning light, missing item]
Who needs to know about problems: [name]

Ask me up to 3 short questions first if anything important is missing. Wait for my answers.

Then:
1. Form questions that take under 2 minutes: who, which van or kit, a yes/no for each check, and a photo or note if anything's wrong.
2. A sheet rule that highlights any "no" answer.
3. What to do when a problem is reported, and how fast.
4. A short message launching it to the team.
5. A note on which checks need a proper inspection by a qualified person, for me to confirm.

This is help organising checks, not a safety assessment; point me to HSE guidance for the rules. Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English.

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