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Block out a day in Google Calendar so the big job actually gets done

The big job keeps getting squeezed by everything else. Get a time-blocked day around your fixed appointments, ready to drop into Google Calendar.

Updated 17 Oct 2026

The prompt · ChatGPT

Help me time-block tomorrow so the important job gets done.

Fixed appointments: [e.g. school run 8.15–8.45, dentist 11.30, call at 2pm]
The big job: [e.g. finish the funding bid, roughly 3 hours]
Small stuff: [e.g. emails, two phone calls, a food order]
When I think best: [e.g. first thing]
When the day has to end: [e.g. 5.30pm]

Before you start, ask me up to 3 short questions if anything important is missing. Wait for my answers.

Then:
1. A timed plan in blocks of 30 to 90 minutes, with the big job in my best hours, split into chunks if needed.
2. A 10-minute buffer after each fixed appointment, plus travel time where it's needed.
3. One batch block for the small stuff, not scattered through the day.
4. Each block as a calendar line: title, start, end, and one line on what "done" looks like.
5. A fallback: if the morning goes wrong, which block moves and which gets cut.

Only use what I've typed. UK English.

Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.

A short example

Fill the blanks, then paste. e.g. school run 8.15–8.45, dentist 11.30, call at 2pm: a short note you already have. e.g. finish the funding bid, roughly 3 hours: a short note you already have. Leave the rest of the prompt as written.

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