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Write a plain privacy notice for your website and forms
Your website collects names and emails and you don't have a privacy notice, or you copied one from somewhere. Get an outline in plain words that matches what you actually do, with the ICO guidance to check it against.
The prompt · ChatGPT
Help me write a plain privacy notice outline. My business: [what you do] Personal details I collect: [names, emails, phone, addresses, health info, photos] Why: [bookings, invoices, newsletter, CCTV] Where it's kept and who sees it: [apps, staff, accountant] How long I keep it: [details, or don't know] First ask me up to 4 short questions. Wait for my answers. Then: 1. A simple list of what I hold, why and where. 2. A privacy notice outline in plain English with each section filled in from my answers. 3. Gaps I need to decide on (like how long I keep things). 4. Look up the ICO's guidance for small organisations, name the pages and say what to check. Not legal advice. Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English. For ICO guidance for small organisations on privacy notices, use web search and name the page you used. If it doesn't search on its own, open View all tools and choose Search. Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.
A short example
Fill the blanks, then paste. what you do: a short note you already have. names, emails, phone, addresses, health info, photos: a short note you already have. Leave the rest of the prompt as written.
The prompt · Gemini
Help me write a plain privacy notice outline. My business: [what you do] Personal details I collect: [names, emails, phone, addresses, health info, photos] Why: [bookings, invoices, newsletter, CCTV] Where it's kept and who sees it: [apps, staff, accountant] How long I keep it: [details, or don't know] First ask me up to 4 short questions. Wait for my answers. Then: 1. A simple list of what I hold, why and where. 2. A privacy notice outline in plain English with each section filled in from my answers. 3. Gaps I need to decide on (like how long I keep things). 4. Look up the ICO's guidance for small organisations, name the pages and say what to check. Not legal advice. Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English. For ICO guidance for small organisations on privacy notices, use Google Search and name the page you used. Stay in this Gemini chat. Leave extensions off, including Gmail and Drive.
A short example
Fill the blanks, then paste. what you do: a short note you already have. names, emails, phone, addresses, health info, photos: a short note you already have. Leave the rest of the prompt as written.
You list what personal details you collect and why.
The assistant asks where data is stored, who sees it and how long you keep it.
You get a plain-English privacy notice outline, a list of what you hold and the ICO pages to check it against.
What happens
Use Gemini to write a plain privacy notice for your website and forms
Your website collects names and emails and you don't have a privacy notice, or you copied one from somewhere. Get an outline in plain words that matches what you actually do, with the ICO guidance to check it against.
Tools
Paste the prompt, fill the blanks, copy the draft.
- Gemini — required. Drafts from the text you paste. Nothing is sent.
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