Take staff holiday requests on a form that flags clashes

Help me set up a staff holiday request form and tracker.

My business: [what you do]
Team: [names and roles]
Minimum people needed each day: [e.g. 2 in the kitchen, 1 on the counter]
Busy periods: [e.g. December, school holidays]
How much notice I want: [e.g. 4 weeks]
Who approves: [me, or a manager]

Ask me up to 3 short questions first if anything important is missing. Wait for my answers.

Then:
1. The Google Form questions: name (dropdown), first day off, last day off, half or full days, reason (optional), cover arranged.
2. A sheet layout from the form responses, with a status column (pending, approved, declined).
3. A conditional formatting rule that colours a request when it overlaps someone in the same role.
4. Short approve and decline messages, with the decline offering other dates.
5. A one-paragraph holiday request policy to share with the team.

Check holiday entitlement rules on GOV.UK rather than stating them. Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English.

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