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Recipe 10 min

QuickBooks month-end pack: numbers, charts and questions for your accountant

Month end without the scramble. Pull the reports from QuickBooks, get a pack with charts, notes on what moved and the questions to ask your accountant.

Updated 17 Oct 2026

The prompt · ChatGPT

Build my month-end pack from QuickBooks.

If my data from this tool is available to you in this chat through a connected app, use it and tell me which records you used; if not, work only from the export or text I've pasted below.
The Intuit QuickBooks app in ChatGPT is available in the US only; elsewhere, attach the exported reports.

Reports: [Profit and Loss this month and last, Balance Sheet, A/R Aging Summary, A/P Aging Summary]
Compare against: [e.g. last month, same month last year, budget]
Anything unusual: [e.g. a one-off equipment purchase]

Ask me up to 3 short questions first if anything important is missing. Wait for my answers.

Then:
1. An .xlsx pack: summary tab, a chart for sales and gross margin, one for overheads, and the aged debts.
2. A one-page note: what went up, what went down, and why it might have (marked as a guess where it is).
3. Questions for my accountant: anything that looks miscoded or out of line.
4. Three actions for next month.

This is help organising my own figures and wording, not financial, tax or legal advice; my accountant or bookkeeper checks anything that gets filed or posted. Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English.

Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.

What you get (sample answer)

Summary tab: sales 28,400 (up 6%), gross margin 32%, overheads 9,100, net before drawings ~9,200.
Note: materials up with the Hartley job; van insurance one-off; A/R over 60 days is 3,400.
Questions for accountant: is the van insurance coded right; why is "Sundry" 640 this month?
Actions: chase 60+ debtors; review subscriptions; set a materials budget for October.

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