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Leave a handover pack and job-done message when you finish a job

Job done, and three months later they ring asking which paint you used. Get a handover pack, a job-done message with payment details and a check-in.

Updated 17 Oct 2026

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The prompt · ChatGPT

Help me put together a handover pack and job-done message.

My trade: [e.g. plumber, decorator, kitchen fitter]
The job: [what I did, for whom, where]
Materials and products used: [e.g. paint colour and code, boiler model, tile name]
Guarantees and warranties: [mine and the manufacturer's, with how long, or say I'll check]
How to look after it: [e.g. no shower for 24 hours, service yearly]
How I'd like paying: [e.g. bank transfer within 7 days, invoice attached]

Ask me up to 3 short questions first if anything important is missing. Wait for my answers.

Then:
1. A one-page handover pack: what was done, materials and codes, care instructions, guarantees and what affects them, and who to call and when.
2. A short job-done message: thank you, one line on what was done, payment details and due date, and a blank for my review link.
3. A check-in message to send in [e.g. 6 weeks] asking if everything's OK.
4. A short "keep this somewhere safe" note for the top of the pack.

Leave warranty lengths blank unless I've given them. Use only what I've given you, leave blanks for any price or fact I haven't given, and don't invent anything. UK English.

Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.

A short example

Fill the blanks, then paste. e.g. plumber, decorator, kitchen fitter: a short note you already have. what I did, for whom, where: a short note you already have. Leave the rest of the prompt as written.

The prompt · Grok

Help me put together a handover pack and job-done message.

My trade: [e.g. plumber, decorator, kitchen fitter]
The job: [what I did, for whom, where]
Materials and products used: [e.g. paint colour and code, boiler model, tile name]
Guarantees and warranties: [mine and the manufacturer's, with how long, or say I'll check]
How to look after it: [e.g. no shower for 24 hours, service yearly]
How I'd like paying: [e.g. bank transfer within 7 days, invoice attached]

Ask me up to 3 short questions first if anything important is missing. Wait for my answers.

Then:
1. A one-page handover pack: what was done, materials and codes, care instructions, guarantees and what affects them, and who to call and when.
2. A short job-done message: thank you, one line on what was done, payment details and due date, and a blank for my review link.
3. A check-in message to send in [e.g. 6 weeks] asking if everything's OK.
4. A short "keep this somewhere safe" note for the top of the pack.

Leave warranty lengths blank unless I've given them. Use only what I've given you, leave blanks for any price or fact I haven't given, and don't invent anything. UK English.

Stay in this Grok chat. Do not connect an inbox or another app.

A short example

Fill the blanks, then paste. e.g. plumber, decorator, kitchen fitter: a short note you already have. what I did, for whom, where: a short note you already have. Leave the rest of the prompt as written.

1

You type the job, the materials used, any guarantees and how you'd like to be paid.

2

The assistant asks what customers usually ring back about and what affects a guarantee.

3

You get a handover pack, a job-done message with payment details and a check-in to send later.

What happens

Use Grok Bot to leave a handover pack and job-done message when you finish a job

Job done, and three months later they ring asking which paint you used. Get a handover pack, a job-done message with payment details and a check-in.

Tools

Paste the prompt, fill the blanks, copy the draft.

  • Grok Bot — required. Drafts from the text you paste. Nothing is sent.

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