Have a useful one-to-one with a member of staff

You never sit down with your team properly, then problems surprise you. Get a 20-minute one-to-one plan with good questions, what to note and how to follow up.

Updated 17 Oct 2026

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The prompt · ChatGPT

Help me plan a one-to-one with a member of staff.

Who: [role, how long with us]
Going well: [details]
Something to raise: [details, or none]
What I want from it: [e.g. find out if they're happy, agree a goal]

First ask me up to 3 short questions. Wait for my answers.

Then:
1. A 20-minute plan: open, their view, my view, agree, close.
2. Eight good questions, mostly open.
3. A fair way to raise my concern, if I have one.
4. A short follow-up note template with what we agreed.

Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English.

Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.

A short example

Fill the blanks, then paste. role, how long with us: a short note you already have. details: a short note you already have. Leave the rest of the prompt as written.

The prompt · Claude

Help me plan a one-to-one with a member of staff.

Who: [role, how long with us]
Going well: [details]
Something to raise: [details, or none]
What I want from it: [e.g. find out if they're happy, agree a goal]

First ask me up to 3 short questions. Wait for my answers.

Then:
1. A 20-minute plan: open, their view, my view, agree, close.
2. Eight good questions, mostly open.
3. A fair way to raise my concern, if I have one.
4. A short follow-up note template with what we agreed.

Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English.

Stay in this Claude chat. Do not use a connector, and do not open a project that already holds someone else's files.

A short example

Fill the blanks, then paste. role, how long with us: a short note you already have. details: a short note you already have. Leave the rest of the prompt as written.

You describe the person, their role and anything you want to raise.

The assistant asks what's going well and what's bothering you.

You get a 20-minute plan, questions in order, a way to raise a concern and a short follow-up note.

GkGrok ClClaude ChChatGPT GeGemini CoCopilot

What happens

Use Claude to have a useful one-to-one with a member of staff

You never sit down with your team properly, then problems surprise you. Get a 20-minute one-to-one plan with good questions, what to note and how to follow up.

Tools

Paste the prompt, fill the blanks, copy the draft.

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