A proposal lists cards to archive or keep, and you move them yourself.
Specification only. SME Automation does not build, support or troubleshoot implementations; use your own team, an AI agent or an implementer.
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Function notes: Meeting write-ups and the copying between tools you already use.
Specification only. SME Automation does not build, support or troubleshoot implementations; use your own team, an AI agent or an implementer.
AI tool
Use Grok Bot to propose a cleanup of an old board
A proposal lists cards to archive or keep, and you move them yourself.
Time: About half a day for the first run.
Difficulty: Easy
Tools: Trello, Grok Bot
Boards fill with cards that were finished in the world and not on the board.
A proposal lists cards to archive or keep, and you move them yourself.
A card list, then a proposal, then the board.
Public outline. Setup, settings, and prompts are on the full specification.
Trigger · Trello
You export or copy the open cards Nothing is sent yet.
Action · Grok Bot
A draft is made from the card list and your archive rules. A person reads it before it goes anywhere.
Check · Trello
A person keeps the accepted text on the card.
First setup: About half a day for the first run.
After it is running: The retyping of the same note each week, once the source stays tidy.
These are planning ranges, not a measurement of your business. They are not a promise of time saved, and they are not a quote for implementation.
Industries: Most small businesses. Updated 16 Oct 2026. The full specification exports as Markdown for an AI agent, and also as PDF and JSON.
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