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Home · Business tools · Monday cash huddle: Xero numbers, a one-page plan and chase emails ready to send

Recipe 10 min

Monday cash huddle: Xero numbers, a one-page plan and chase emails ready to send

Ten minutes on Monday: what's in the bank, what's coming in, what's going out, and the chase emails already drafted.

Updated 17 Oct 2026

The prompt · ChatGPT

Open in ChatGPTOpen in Claude

Prepare my Monday cash huddle.

If my data from this tool is available to you in this chat through a connected app, use it and tell me which records you used; if not, work only from the export or text I've pasted below.

From Xero: [bank balances, invoices overdue, invoices due this week, bills due this week; or attach Aged Receivables and Aged Payables]
Not in Xero yet: [e.g. VAT due on the 7th, a big job starting]
Who's in the huddle: [e.g. me and the office manager]

Ask me up to 3 short questions first if anything important is missing. Wait for my answers.

Then:
1. A one-page sheet: cash now, in this week, out this week, cash at Friday.
2. The five overdue invoices to chase first, with amount and days late.
3. A polite chase email for each, under 80 words, with the invoice number and amount.
4. Three decisions for the huddle (e.g. delay a bill, call a customer).

Write the emails as text only; I'll send them from my own email. This is help organising my own figures and wording, not financial, tax or legal advice; my accountant or bookkeeper checks anything that gets filed or posted. Only use what I've told you, leave blanks for anything I haven't given, and don't invent facts or figures. UK English.

Stay in this ChatGPT chat. Do not turn on apps or connectors, and do not use memory from another chat.

What you get (sample answer)

Cash now 14,800 | in this week ~6,100 | out this week ~5,400 | Friday ~15,500.
Chase first: Hartley INV-1042 1,840 (68 days); Oak & Ash INV-1011 2,150 (113 days); Larkin INV-2201 920 (22 days).
Chase email (Hartley): "Hi Tom — INV-1042 for 1,840 is 68 days overdue. Can you confirm payment this week?"
Huddle decisions: (1) call Oak & Ash today, (2) delay non-urgent timber order, (3) check VAT date.

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